2016 Annual Report


The administration department is comprised of the city manager and the human resources manager.  Under the city manager, the administration department provides professional leadership in the execution of City Council policies and the day-to-day management of the City.  The department oversees the coordination and direction of all City services on a daily basis, provides direct support to Montgomery City Council and serves as a liaison between the City of Montgomery and other organizations.

2016-2021 Strategic Plan

City Council and City staff use strategic planning to set long-term goals which provide purposeful guidance and direction for the activities of the organization. Over the past 20 years, the City has undertaken strategic planning in five-year increments and in 2016, the City was in the first year of its current five-year strategic plan.

The 2016-2021 strategic plan consists of the following five goals:

Goal 1: Montgomery delivers core services through innovation and partnerships consistent with our vision by assessing changes in customer demands, demographics and the environment.

Goal 2: Montgomery has a quality of life that makes it a premier community.

Goal 3: Montgomery attracts and retains businesses that contribute to the long-term stability of the City, while maintaining our small town historic feel.

Goal 4: Montgomery will retain and attract quality and diverse housing options while maintaining a small town feel and effectively managing the infrastructure impacts of redevelopment.

Goal 5: Montgomery’s fiscal plan supports City operations consistent with policy, while managing risk to provide services in the most efficient and effective manner.

Some of the implementation steps and tasks which were addressed throughout the first year include: creation of a new service inventory database to facilitate departmental review and updating of City services; High Performance Organization (HPO) training of staff; review of existing performance measures and creation of benchmarks; and a review of guiding documents used by the City.

Development Projects

The City of Montgomery is fortunate to be the site of three significant development and redevelopment projects. When completed, these projects will contribute to the overall economic viability and quality of life for not just the City of Montgomery, but also for other surrounding communities in Hamilton County. Much staff time from administration, finance, community development and public works departments was devoted to these projects in 2016.

Gateway Redevelopment Area (GRA)

When completed, the Gateway Redevelopment Area (GRA) will transform property at the City’s southern corporate line into a welcoming “gateway” to the community.  An integrated Master Plan for the site will ensure that this mixed-use project is compatible in scale and design to the Historic District with an emphasis on a pedestrian-oriented lifestyle and parking needs. City staff worked closely with the Ohio Department of Transportation (ODOT) regarding modifications to the interchange of Ronald Reagan Cross County Highway and Montgomery Road to ensure efficient traffic flow.

Twin Lakes Senior Living Community

Twin Lakes will be expanding its main campus with the addition of 45 independent living apartments and a new club-like dining venue, which will be located adjacent to a new auditorium/community room.  A retail component along Montgomery Road will also be added as a second phase.  Plans also include construction of a Memory Support Assisted Living facility.  Staff worked diligently with Twin Lakes representatives to ensure that plans for this major expansion of facilities and services will be successful.

Vintage Club of Montgomery

Much staff time was devoted to efforts to bring plans for the final phase of this mixed-use project to fruition. The Village section of the Vintage Club will be an attractive mixed-use development with retail, office, restaurants and condominiums which will complement the existing homes and The Christ Hospital Health Network medical office building.  Staff time was also devoted to planning for public improvements, including parking, streetscape and pedestrian gathering spaces, which will complement this final phase of development at the Vintage Club.

Sister Cities Exchanges

Assistant Fire Chief Ben Shapiro, City Council Member Craig Margolis, and Sister Cities Chair Marcallene Shockey and Sister Cities Commission Member Jack Wild served as the 2016 City of Montgomery, OH delegation to Montgomery, NY.

Several representatives from the City of Montgomery visited the Village of Montgomery, New York, in support of the sister cities relationship created a number of years ago. Many original Montgomery, Ohio settlers originated from the Village of Montgomery, New York. Montgomery City Council and staff participated in the General Montgomery Day Parade on September 10, 2016, and met with several Village officials to develop a schedule for future interactions to build the relationship.

Shared Service Opportunities

The City continued to pursue shared service opportunities in the following areas:

  • The City continued its technology partnership with Sycamore Community Schools to share a telephone system which is managed by Sycamore Community Schools for the City of Montgomery.
  • The City continued to partner with the City of Blue Ash for street maintenance and information sharing on winter weather operations.
  • The public works department continues maintenance of the I-275/Montgomery Road intersection. This effort was accomplished in partnership with the Ohio Department of Transportation, Sycamore Township and Symmes Township to maintain the I-275 overpass area on Montgomery Road from Weller Road to Vintage Club Boulevard to include street sweeping, cleaning of medians and mowing of identified areas around the overpass.

The City’s shared service pursuits demonstrate commitment to regional leadership and stewardship for all of the taxpayers in the region and the State.

Staff: Local, Regional and National Organizational Leadership Roles

In 2015, the City continued its role in leading in regional, state and national organizations.  To this end, several City staff members contributed and will continue to contribute their resources, over and above their primary job responsibilities, to a variety of professional organizations.  Below is only a partial listing of the groups to which City staff contributed.

  • Wayne Davis, city manager, is the Vice-President of the Ohio City/County Management Association and will assume the role as President on July 1, 2017;
  • Connie Gaylor, administrative coordinator, is the President of the Greater Cincinnati Chapter of the American Society of Public Administrators and is a member of the Ohio Municipal Clerks Association;
  • Brian Riblet, public works director, is the First Vice-President of the Public Works Officers Association of Southwest Ohio (PWOSO) and is a member of the American Public Works Association;
  • Don Simpson, police chief, is the First Vice-President of the Hamilton County Police Association (HCPA) (through January 19, 2017) and Executive Board member of the Drug Abuse Reduction Task Force;
  • Matthew Vanderhorst, community and information services director, serves on the Alliance for Innovation Advancing New Leader working group;
  • Paul Wright, fire chief, is the chairman of the Ohio Fire and Emergency Services Foundation, and serves on the Cincinnati State Collect Emergency Medical Services Advisory Board, the Hamilton County BioWatch Committee, State of Ohio Medical Transportation Committee and the Ohio Fire Chiefs’ Association Legislative Committee.
  • Tracy Roblero, community development director, and Melissa Hays, zoning and code compliance officer, are members of the American Planners Association.
  • John Crowell, assistant police chief, is the Assistant Commander of the Special Weapons and Tactics (SWAT) Team in Hamilton County;
  • Ben Shapiro, assistant fire chief, is the Operations Officer for the Hamilton County Arson Investigation Unit, a member of the Greater Cincinnati Regional Arson and Fire Investigators Seminar Committee and Safe and Secure Schools;
  • Paul Payne, Sycamore High School resource officer, is the President of the Ohio School Resource Officers Association;
  • Ja’net Crawford, mayor’s court clerk, is the Vice President of the State of Ohio Mayor’s Court Clerk Association, the Vice President of the Southwest Ohio Mayor’s Court Clerk Association and a member of the Ohio Municipal Court Clerk Association.
  • Gary Heitkamp, assistant public works director, is a member of the Association of State Floodplain Managers and American Public Works Association.
  • Julie Machon, recreation coordinator, and Sarah Fink, recreation specialist, are members of the Ohio Parks and Recreation Association, National Recreation and Parks Association and International Festival and Events Association.
  • Julie Prickett, human resources manager, is a member of the Greater Cincinnati Human Resources Association (GCHRA), the Ohio Public Employer Labor Relations Association (OHPELRA), and the Society for Human Resource Management (SHRM).
  • Faith Lynch, communications and engagement coordinator, is a member of the Public Relations Society of America-Cincinnati Chapter and serves on its programming committee.


Staff continually seeks out grant funding sources from State and local levels that aid the City in completing its many capital improvement and equipment replacement programs.  For specific information regarding grants received, please refer to the department sections with in this report.


The City of Montgomery was formally recognized for a number of achievements in 2016.

The Government Finance Officers Association (GFOA) awarded the City the Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the fiscal year ending December 31, 2016. This is a great honor for the City of Montgomery, as it is the highest form of recognition in governmental accounting and financial reporting.  The year 2016 represents the 21st consecutive year the City has received this award.

The Miami Valley Risk Management Association (MVRMA) completed the 2015/2016 Safety Performance Evaluation Checklist (SPEC) assessment of the City of Montgomery’s safety program and loss control measures resulting in a 100% compliance rating with the safety compliance checklist.

The City received a Tree City USA Award and a Growth Award, marking the 20th consecutive year for the Tree City USA recognition and the 17th Growth Award the City has received since 1998.

For the sixth consecutive year, the City of Montgomery received the American Automobile Association’s (AAA) platinum award for success within the area of traffic safety.

The City of Montgomery was named a finalist among 28 greater Cincinnati companies/organizations for the “2016 Healthiest Employer Awards” recognized by the Cincinnati Business Courier.

The City of Montgomery was awarded the Gold Level Award as a Healthy Ohio Healthy Worksite by the Ohio Department of Health and the Healthy Ohio Business Council.

Clearly, 2016 continued the City’s trend of outstanding value for the community it serves.  The City is positioned to carry forward its tradition of maintaining financial stability, fostering community engagement and seeking innovation in outstanding customer service delivery – all with an eye on delivering value to our customers who are the citizens, businesses, visitors and institutions which make up our community.